Template Smart Glasses Visitor Policy

Template 1.0

This general template is provided for informational purposes only and does not constitute legal advice. Adapt it to your organization’s specific circumstances and have it reviewed as appropriate. Replace or complete all text in square brackets, such as [this], before using the policy.

Smart Glasses - Visitor Policy

Organization: [Name], also referred to as "we".

Approach. This policy covers any eyewear containing camera, microphone or wireless connection (“smart glasses”). We have adopted an approach where use of smart glasses is permitted under specific conditions.

Why we have this rule. Parts of this site are used for involving confidential information, personal data and regulated activity. We restrict recording in those areas to protect trade secrets and confidentiality.

Who this applies to. This policy applies to anyone entering the site who is not an employee: visitors, supplies, delivery personnel. 

How you can use smart glasses. You can use smart glasses in public spaces including:

• technical spaces and server rooms
  
• meeting rooms and the executive floor
• [named zone, for example: clinical area, manufacturing area].

Please respect others’ privacy even in public spaces.

Restricted areas. You may not wear smart glasses in the following restricted areas:

• technical spaces and server rooms
  
• meeting rooms and the executive floor
• [named zone, for example: clinical area, manufacturing area].

Before entering a restricted area, please remove the device and place it [in the lockable storage at entrance or leave it at the reception desk.]

Medical use cases.  If you need smart glasses for visual assistance or as a hearing aid, please inform reception upon arrival. We will work with you to arrange escorted access or an alternative meeting location where the device may be used.

Violations. If these rules are not followed, access to the restricted area will be declined and your host will be informed. 

Questions.  If you have any questions about the policy, you may contact [Name], tel. [00000000000].